How do I document 'Destroy' drug stock?

The Destroy button is a function that applies to Destroying Drugs on Site or Returning Drugs to Pharmacy. The Destroy functionality implies that we are removing the drugs from the safe or from Imprest to destroy.

You would use the Destroy button if your resident no longer requires the medication due to, for example, the resident transferring out of your aged care facility, in the event of a death or in the event the drug can no longer be used due to medication expiry or damage to the stock.

To document the destruction of a drug, 

1. Click on the Destroy button under Actions on the left side of the window
2. On the left, mandatory fields  are to be completed including Reason for Destruction, and Method of Destruction
    
3. Enter the Reason for Destruction (for example, the Resident has been Discharged) 
4. Enter the Date
5. Then enter the Method of Destruction – (e.g. medication has been returned to Pharmacy)
6. Enter the Courier Name and enter any Notes that pertain to the Destruction via Courier
7. You may select either the Resident Medication button or the Imprest/Emergency Meds/Ward Stock option
8. Select the Resident Medication option if the medication is allocated to a resident
9. If the resident’s name has not been added at this time you may Add New Resident. You should tick the Include inactive residents checkbox to ensure that the complete list of Resident’s names will display.
10.  Type the Resident’s name
11.  Then click the Search button
12.  Select the correct resident
13. Use the dropdown arrow to select the correct medication to destroy
14. Adjust the amount of stock that is to be destroyed
15. Then click the Add button
16. Scroll down the page
17. To destroy a single medication for one resident, click the Destroy button
18.  You will be prompted to enter your Password then click Sign
19. Details of the Destruction will be displayed on the Drug Register. You may also click the Destruction Only button to view the Drug Register Destruction list.

• There are other options you may enter into the Reason for Destruction and Method of Destruction fields. Other Reason for Destruction options may include: 
  • Resident Discharged or Resident Deceased
  • Destroyed on Site into Sharps bin/Crushed into Sharps bin or 
  • Returned to Pharmacy

If you need to Destroy Imprest stock, begin the Destruction process by clicking on the Destroy button.

• Click on the Imprest/Emergency Meds/Ward Stock button
• Begin by typing the name of the medication into the Select Medication field
• A list of options will display. Select the medication
• Enter the Quantity to destroy
• Then click the Add button
• Scroll down the page

• If you are only destroying one medication click the Destroy button
  • The Primary nurse and witness should enter their User Names, Passwords, then click Sign
• The Imprest stock should now appear on the Drug Register with the action of Destruction
• You may also click on the Imprest Only button to view the ‘Action’ which also appears as Destruction